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Judicial Services Specialist 3 (Court Clerk)
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-89682510

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State of Oregon

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  Job posted:   Wed May 16, 2018
  Distance to work:   ? miles
  1 Views, 0 Applications  
Judicial Services Specialist 3 (Court Clerk)
Judicial Services Specialist 3 (Court Clerk)



Judicial Services Specialist 3 (Court Clerk)


$2,798.00 - $4,557.00 Monthly


Multiple Locations (as stated in job posting), OR

Job Type



Judicial Department - State Courts

Job Number



5/22/2018 11:59 PM Pacific

+ Description

+ Benefits

+ Questions


Note: This recruitment is for two positions within the Sixth Judicial District. One position resides in Hermiston, and the other position resides in Pendleton.

These are Judicial Services Specialist 3 positions with the Umatilla County Circuit Court in the Sixth Judicial District.

This purpose of these positions is to perform a wide variety of skilled clerical or administrative support duties relating to court operations.

Duties & Responsibilities

Typical job duties may include, but are not limited to, the tasks listed below. Assigned tasks may be changed to accommodate workload and organizational needs.

Data Entry and Case Processing

+ Maintain workflow and data entry of assigned case types.

+ Examine all paperwork for accuracy.

+ Process pleadings and documents.

+ Enter all case data into the electronic case management system.

+ Route court filings and other paperwork to judges.

Customer Service and Cash Handling

+ Provide court forms at the customer service counter.

+ Respond to requests for information from the general public, attorneys, agencies and other litigants.

+ Handle monies received in person and via phone.

+ Credit check, cash, and credit card payments to appropriate accounts.

+ Balance cash drawer and all transactions and prepare bank deposit daily.

Courtroom Support

+ Provide coverage in the courtroom.

+ Monitor recording equipment of all court proceedings; ensure accurate record captured on recording.

+ Swear witnesses.

+ Mark and maintain exhibits.

+ Perform data entry in real time.

+ Prepare Uniform Criminal Judgments in real time or in advance of sentencing.

+ Attend to juries as bailiff.

+ Assist with jury support duties in and out of the courtroom as needed.

All other duties as assigned.

Working Conditions

This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m., Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.

Occasional overtime work may be required.

Overnight travel may be required.

Local travel may be required within any of the Sixth Judicial District's three court locations (Pendleton, Hermiston, and Heppner).

You must have a valid driver's license and an acceptable driving record or be able to provide an acceptable alternative means of transportation.

Frequent phone and in-person contact with people from diverse backgrounds.

Frequent phone and in-person contact with people who may at times be angry, hostile, confused, or frustrated.

Lifting up to 25 lbs. of office materials or equipment may be required.

Frequent bending or reaching below knee level or above shoulder height may be required.

Long periods of sitting required (a significant amount of the working day is spent keyboarding and operating office equipment).

The following equipment may be used: telephone, calculator, personal computer, copy machine, fax machine, and scanner.

Qualifications, Required & Requested Skills

Minimum Qualifications

The qualified candidate must have at least two years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.


Possession of a high school diploma or GED, or equivalent life or work experience.


Any combination of education and experience equivalent to three (3) years that supports the knowledge, skills, and abilities for this position.

Special Qualifications

(verifiable in this application)


Requested Skills and Attributes

(verifiable in this application)

+ Experience working for the Oregon Judicial Department.

+ Experience working for a municipal or justice court, or another state's court system.

+ Experience safeguarding confidential, sensitive, or controversial information.

+ Experience handling cash and other forms of payment, and crediting customer accounts.

+ Skill working at a fast pace while maintaining accuracy.

+ Skill performing clerical or administrative tasks accurately in a business or professional setting for a minimum of six months.

+ Skill communicating with a variety of individuals in challenging situations.

+ Skill explaining complex rules, policies, procedures, or processes to individuals who have difficulty understanding.

+ Proficiency meeting deadlines in a fast-paced, high-production business or professional environment.

+ Proficiency with regular and recent use of computers and software programs to access and input information, perform research, and complete a variety of tasks.

Additional Information

Application Instructions

You must complete and submit the application and respond to all parts of each supplemental question. OJD will not consider resumes or cover letters unless they are specifically requested in these instructions.

You must demonstrate, in your application materials, how your work experience and education meet the minimum qualifications, special qualifications, and requested skills and attributes, listed above.

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Newly hired employees are required to complete and sign the Employment Eligibility Verification (Section 1 of the Form I-9) no later than the first day of employment and provide evidence of identity and employment authorization to work in the United States within three (3) business days. See Form I-9 for questions about acceptable verification documents. The Oregon Judicial Department does not offer visa sponsorships.

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.


The Judicial Department's practice is to begin employees at the first pay step. However, a higher starting pay rate may be considered depending upon the applicant's education and experience.

Conduct Expectations

Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department.

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

For technical help with your login or online application issues, online resources are available at You may leave a voicemail at 855-524-5627 from 6:30 a.m. to 5:30 p.m. (Pacific Time), Monday - Friday. It may take up to 24 hours to receive a response. If you do not receive a response after 24 hours, you can email technical support at

Oregon government job application information and resources are available at

For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


The Oregon Judicial Department offers an attractive benefit plan which provides 95% contributions toward Public Employees Benefit Board (PEBB) sponsored individual and family medical and dental insurance. The insurance contributions are pro-rated for employees who work less than full-time.

Retirement benefits include participation in the Public Employee Retirement System (PERS) or the Oregon Public Service Retirement Plan (OPSRP), depending on eligibility.

Other benefits include paid holidays, paid vacation, and sick, personal, and bereavement leaves. Optional benefits include life insurance, long and short term disability, long term care insurance, and participation in the Oregon Savings Growth Plan (deferred compensation).

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